Office Team Leader

Permanent
Full Time - Term Time Only
Sutton Road Primary School and Nursery, Moor Lane, Mansfield, Nottinghamshire, NG18 5SF
Grade 4, Scale Points 8-14 £20,493 - £23,080 (pro rata)

Executive Head Teacher: Nicola Davies.            
Head of School: Emma Severn.
Roll: 638 (3-11).

Contract: Full time, term time only plus 2 weeks.

The post is for a start date as soon as possible.

We have a vacancy within our school for an Office Team Leader. This is an excellent opportunity for an experienced and highly motivated Administrator to lead our office team within our forward-looking school and support our shared Office Manager who works across both of our schools. 

Are you the someone we are looking?  Are you a person who:

•    Strives to be their best, having high expectations of themselves and of their work?
•    Is well organised with excellent attention to detail and demonstrates real commitment to teamwork?
•    Is reflective of their own practice and prepared to use their initiative?
•    Is able to lead and motivate a busy office team?

The successful applicant we want to find will be enthusiastic, positive, well organised, flexible, an excellent communicator and possess the ability to effectively and efficiently prioritise and work in close partnership with staff from across the school and wider collaboration as directed. 

In return we will offer you:

•    A fantastic opportunity to work within a well-established school collaboration 
•    A hard-working and extremely supportive team of staff across our schools
•    High quality professional development to support your own career progression

Duties will include:

Leading and supervising the office team in providing a professional and efficient service for the following:
•    Preparing for annual budget setting and reforecasting, including supporting the Office Manager with production and monitoring of budget reports and advising senior staff of any variances.
•    Ensuring payment of invoices, resources and services to the school are paid promptly and appropriately and all reconciliations and preparation of final accounts for audit are completed in a timely manner.
•    HR and Payroll support, including recruitment processes, contracts and relevant pre-employment checks.
•    Collation of information for reports to the senior leadership team and Governors.
•    Dealing with and providing advice and guidance to parents/carers, staff and other stakeholder enquiries by telephone and face to face.
•    Administrative duties including managing the office team to ensure the creation and maintenance of a range of accurate school records, updating the website and social media and other methods of communication.
•    Providing support for the booking of all trips and visits and associated payments.
•    Managing online payments from parents / carers.
•    Following all financial regulations in line with the Finance Policy for all orders, acquisitions and all bought-in services/leases to the school.
•    Providing secretarial and administrative support to strategic meetings as required.
•    Being responsible for Safeguarding vigilance in all aspects of the office functions; including visitors, contractors on site, after school activities, lettings, etc.

You will:

•    Have experience of working in a busy school office. 
•    Have excellent interpersonal and communication skills, be approachable and personable.
•    Be conversant with ScholarPack / SIMS / FMS (or similar systems). 
•    Have knowledge and experience of the financial functions carried out within a school office.  
•    Be responsible for overseeing the day to day strategic and operational tasks in the office and school site, ensuring that deadlines are met for the regular cycle of these weekly, monthly and annually. 
•    Be efficient, organised and capable, able to pull together information from a variety of sources in order to collate and produce school reports to deadlines. 
•    Have substantial administrative skills with an educational background.
•    Have knowledge of HR and Health & Safety procedures.
•    Possess a good level of competency in literacy, spelling, grammar and ICT skills. 

If you have any questions or would like to visit the school, please email srrecruitment@suttonroad.org.

An application pack with further details about this post is available to download below, please send your completed application form to srrecruitment@suttonroad.org.

Closing date: Thursday 9th June 2022 at 12 midday.

Interviews: Thursday 16th June 2022.

• We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and we expect all staff to share this commitment and undergo appropriate checks.

• All posts in Primary, Secondary and Special Schools are subject to an enhanced Disclosure and Barring Service check. All posts in schools, unless stated otherwise, are suitable for a job share arrangement.

• The County Council encourages applications from all, irrespective of gender, marital status, disability, race, religion, belief, pregnancy and maternity status, age or sexual orientation. for posts within County and Controlled Schools and in Colleges.

This vacancy is closed to applications.